Service 04
Technical event planning
Good sound starts long before the event. Careful technical preparation lets us solve problems before they even arise.
About the service
Together with the organiser, we review the programme, the venue and the performers’ requirements. On that basis, we prepare a technical plan, an equipment list and a set-up schedule.
When an event is more demanding — several performers, a tight schedule, a new venue or work alongside other technical crews — good preparation is exactly what separates a calm event from improvisation.
We bring all the arrangements together in one place: when the equipment arrives, when the soundcheck takes place, who the contact person at the venue is and what happens if the programme changes.
On the day of the event, we coordinate the set-up, soundchecks and delivery, so that the organiser can focus on the guests and the programme.
What it includes
- Site visit before the event
- Technical plan and equipment list
- Coordination with the organiser, performers and venue
- Coordination with the lighting, video and staging crews
- Schedule for set-up and soundchecks
- Review of power connections and cable runs
- Contingency plan
- Technical coordination on the day of the event
What you gain
A difference you can hear.
- 01
Peace of mind for the organiser
We take care of the technical details, so you can focus on your guests.
- 02
A clear schedule
Everyone knows what happens and when — from set-up to close.
- 03
Less risk
We solve problems during preparation, not during the event.
How it works
Step by step.
- 01
Getting to know the event
A conversation about the event, the programme, the venue and your expectations.
- 02
Site visit and plan
A site visit if needed, followed by a technical plan and an equipment list.
- 03
Coordination
Arrangements with the venue, performers and other crews, and preparation of the schedule.
- 04
Delivery
Coordination of set-up, soundchecks and technical operations during the event.
What we need from you
The following information helps us prepare a quote and ensure everything runs smoothly. If you do not know something yet, that is no problem — we will fill in the gaps together as we go.
- The programme and an outline schedule for the event
- Contact details of the person responsible at the venue
- The performers’ technical requirements
- Information about other technical crews (lighting, video, staging)
Suitable for
- Larger and more demanding events
- Events with several performers
- New or unfamiliar venues
- Events with a tight schedule
- Events with several technical crews
Where we use it
01 Is a site visit necessary?
Often not for familiar or smaller spaces. For new, larger or outdoor venues, we recommend one, as it saves time and prevents surprises.
02 Do you also coordinate with other suppliers?
Yes. We coordinate with the lighting, video and staging crews and with the performers, so that set-ups and checks do not overlap.
03 What if the programme changes on the day of the event?
Changes are part of every event. We adjust the schedule and settings as we go, in agreement with the organiser.
Other services
Everything for the sound of your event.
- 01 Live sound mixing Professional sound mixing for events, performances, speeches and public occasions. More
- 02 Event sound systems Clear, reliable sound for conferences, ceremonies, presentations and outdoor events. More
- 03 Wireless microphones and stage sound Preparation of microphones and stage equipment, and reliable management of audio signals. More
Next step
Technical event planning for your event?
Planning an event? Tell us your idea and we will prepare a tailored quote.